The Directorate’s Corporate Services are: -
- Office of Head of Directorate
The overall objective of the office of the Head of the Directorate is to oversee programmes and activities geared towards development, promotion and regulation of the tea industry for the benefit of the tea growers and other stakeholders in the tea industry.
- Oversee day to day business of the Directorate
- Development and implementation of the Directorate’s policies and goals in liaison with the Director General
- Implementation of the AFA strategic plan and tea industry goals
- Resources mobilization and allocation between departments and programmes
- Ensuring that there is effective communication between the management and all stakeholders
- Fostering a corporate culture that promotes ethical practices and good corporate citizenship
- Acting as the principal spokesperson of the Directorate
- Providing leadership to all employees
- Ensuring continuous improvements in the quality and value of services provided by the Directorate
- Delegating duties among staff members and overall supervision
- Ensuring continuous realization of the directorate’s financial, operating goals and objectives
- Research and analyses industry, market, and competitors to make informed strategic decisions
In consultation with the Head of Tea Directorate and the Head of Finance-HQ, the office is responsible for managing financial matters at the Directorate in accordance with Chapter 12 of the Constitution, Public Finance Management Act, 2012 and Public Finance Management Regulations, 2015.
- Financial planning, forecasting and budget preparation
- Implementing AFA finance policy and procedures manual at the Directorate
- Budgetary control
- Cash flow management
- Financial and management reporting in accordance with IPSAS
- Debtors and creditors management
- Advising the Directorate on financial matters in accordance with PFM Act and IPSAS
- Bank, accounts receivable and payable reconciliations;
- Bookkeeping and records management
- Managing internal and external audits
3.Human Resource Development and Administration
In consultation with the Head of Tea Directorate and the Head Human Resource Development and Administration the office is responsible for administration and staff matters at the Directorate level.
- Attending to all human resource matters including, welfare, training, industrial relations, separation and performance management
- Implementing AFA human resource manuals;
- Implementing staff development programs;
- Maintaining conduce work environment by facilitating staff with necessary tools of work
- Coordinating engagement of internships, industrial attachments, and apprenticeships within the Directorate;
- Transport management
- Managing Directorate’s assets in order to optimize value in line with prevailing policy guidelines;
- Implement public service cross-cutting programs (National Cohesion, Disability Mainstreaming, Gender Mainstreaming and HIV prevention, and awareness); and
- Implement other national and international human resource legal frameworks.
In consultation with the Head of Tea Directorate and the Manager – Supply Chain Management - HQ, the office is responsible for managing procurement matters at the Directorate in accordance with Chapter 12 of the Constitution, the Public Procurement and Disposal Act 2015 and the regulations.
- Development of the Directorate annual procurement plan;
- Advising the Directorate on procurement matters in accordance with Public Procurement and Disposal Act and regulations.
- Procurement of goods and services;
- Stock and Inventory management; and
- Asset disposal.
5.Information and Communication Technology
In consultation with the Head of Tea Directorate and the Manager, Information and Communication Technology (ICT)- HQ, the office is responsible for managing financial matters at the Directorate in accordance with the government and AFA ICT policy.
- Implementing AFA ICT policies, strategies, and innovations;
- Managing the Directorates stakeholders e-portal and related ICT needs;
- Reviewing and implementing ICT security strategy, business continuity, and disaster recovery plans;
- Implementing established national and international ICT standards, procedures and regulations;
- Spearheading automation of the Directorate Business processes;
- Developing and maintaining secure ICT systems and portals for efficient service delivery; and
- Managing a secure Local Area Networks and Wide Area Network for the Directorate.